About the role
Join a culture of high-performing innovators with endless ideas and a passion for tech. Our culture is the fabric of our company, and it is what makes us unique and diverse. The way we share ideas, learning, experiences, successes, and joy allows everyone to be their best at Ascendion. 10+ years of experience supporting senior executives, preferably SVP/C-suite leaders in a global organization. Exceptional organizational and time-management skills with strong attention to detail. High proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and collaboration tools such as Teams, Zoom, and Slack. Ability to work independently, prioritize effectively, and maintain composure under pressure. High level of professionalism, integrity, and confidentiality. Experience working in multinational or fast-growing technology organizations. Exposure to global executive operations and international travel coordination. Strong business acumen and ability to navigate matrixed organizations. Experience managing leadership events, offsites, and executive communications. Executive Presence Stakeholder Management Problem Solving & Decision Making Agility & Adaptability Communication Excellence Confidentiality & Discretion Attention to Detail Collaboration & Influence What Success Looks Like Executives are highly organized, informed, and prepared. Administrative processes are streamlined and proactively managed. The Executive Assistant becomes a trusted extension of the leadership team. Executive & Calendar Management Manage complex and dynamic calendars for multiple SVP/Senior Leadership executives across global time zones. Coordinate high-priority meetings, leadership reviews, board interactions, and cross-functional engagements. Prioritize scheduling conflicts and ensure optimal time management for executives. Organize domestic and international travel, including itineraries, visas, accommodations, and expense management. Stakeholder Coordination Serve as a primary point of contact between executives and internal/external stakeholders. Build strong working relationships across leadership teams, HR, Finance, Legal, and business units. Coordinate leadership meetings, town halls, offsites, and executive visits. Communication & Documentation Draft, review, and manage professional correspondence, presentations, reports, and meeting agendas. Prepare briefing materials and ensure executives are well-prepared for meetings and business reviews. Capture meeting notes, action items, and follow-through on deliverables. Operational Excellence Drive administrative processes with a high degree of accuracy and confidentiality. Track priorities, deadlines, approvals, and executive follow-ups. Support budget tracking, purchase orders, invoices, and expense reconciliation as needed. Continuously improve executive support processes and operational efficiency. Strategic Support Anticipate executive needs and proactively resolve issues before they arise. Support special projects, leadership initiatives, and cross-functional programs. Handle highly confidential information with professionalism and discretion.