About the role
We are looking for an organized, proactive, and dependable Executive Assistant with prior experience supporting leadership. The role involves managing executive calendars, coordinating meetings and travel, handling client communication, supporting events, and ensuring timely follow-ups across internal and external stakeholders.
The ideal candidate should be comfortable working with international teams, managing changing priorities, and using Microsoft 365 and AI tools to improve everyday workflows.
Job Responsibilities
Manage executive calendars, schedule meetings across multiple time zones, resolve conflicts, and prioritize important commitments.
Coordinate meeting preparations, including agendas, presentations, briefing materials, meeting rooms, and virtual meeting arrangements.
Plan and coordinate domestic and international travel, including flights, accommodation, transportation, and detailed itineraries.
Support client and partner communication, visit coordination, hospitality, and related arrangements.
Coordinate conferences, webinars, business events, executive engagements, and internal activities.
Act as a coordination point between leadership, internal teams, clients, vendors, and external stakeholders.
Draft and manage professional emails, communications, meeting notes, presentations, and other documents.
Track action items, pending requests, and commitments, ensuring timely follow-ups and closure.
Anticipate scheduling and coordination requirements, identify potential issues, and bring important matters to leadership's attention.
Handle confidential information with professionalism and discretion.
Requirements
1–2 years of experience in an Executive Assistant or similar executive support role.
Strong working knowledge of Microsoft 365, particularly Outlook, Word, Excel, PowerPoint, and Teams.
Familiarity with AI tools such as ChatGPT and Microsoft Copilot, with the ability to apply them to everyday work.
Strong written and verbal communication skills, including professional email and client communication.
Experience in calendar management, meeting coordination, travel planning, and event coordination.
Strong organizational, time-management, multitasking, and follow-up skills.
Ability to manage changing priorities, work independently, and exercise good judgment.
High attention to detail and the ability to handle confidential information.
Benefits