About the role
We are seeking a highly capable and strategic Executive Assistant to the CEO to serve as a trusted partner in managing daily operations and supporting key initiatives. This role demands a high level of professionalism, discretion, and organizational skills, as well as the ability to handle complex tasks in a fast-paced environment. The ideal candidate will act as a bridge between the CEO and both internal teams and external stakeholders, ensuring seamless communication and execution of priorities.
Key Responsibilities: Strategic Support:- Serve as a trusted advisor and sounding board for the CEO on key business decisions and priorities.
- Conduct research, gather data, and prepare briefing materials to support the CEO in meetings and presentations.
- Assist in the management of special projects and cross-functional initiatives.
- Manage the CEO's calendar, scheduling high-priority meetings, ensuring effective time management, and prioritizing tasks.
- Coordinate and manage complex travel arrangements, including domestic and international trips, itineraries, and logistics.
- Prepare detailed agendas, presentations, and reports for executive meetings.
- Attend meetings with or on behalf of the CEO, take notes, and follow up on actionable items to ensure completion.
- Act as the primary point of contact for the CEO, handling and prioritizing communications (emails, calls, messages) efficiently.
- Draft and proofread high-level correspondence, reports, and presentations.
- Ensure timely and accurate dissemination of information between the CEO and key stakeholders.
- Maintain the highest level of discretion and confidentiality when handling sensitive information.
- Build and maintain strong relationships with internal teams, board members, investors, clients, and external partners.
- Manage expense reporting, including credit card reconciliations and budget tracking.
- Oversee office-related matters, including vendor management, and ensure smooth day-to-day operations for the CEO's office.