Executive Assistant

Position : Executive Secretary

Reporting to : Managing Director.

Job Description:

Secretarial scope :

·      Management of complex calendars and scheduling, meetings, prioritization, large scale meeting coordination, conferences, webinar and circulate all meeting notes and track action items.

·      Maintain strong follow-up systems for timely completion of projects/assignments and keeping.

·      Interacting with high level internal/external executives and contacts requiring considerable direction and initiatives.

·      Closely working with Chief of Staff for quarterly updates on the projects/initiatives

·         Maintain contact lists, develop and maintain filing index and system

·         Provide general support to visitors.

·         Scheduling cost effective air/hotel/ground transportation. Create detailed travel itineraries (including smooth transitions between time zones). Coordinate with in-house travel agents and manage international as well domestic travel process.

·      Organizing, executing, and assisting with team activities and logistics (staff meeting agendas, all-hands meetings, quarterly on-sites/off-sites, and team social events).

·      Receiving and screening phone calls and redirecting them when appropriate recipient.

·         Disseminating memos, reports and other information to relevant team members.

·      Tracking and helping drive completion of key deliverables and following up on outstanding action items.

The admin job scope:

·         Communicating via phone and email ensuring that all administrative duties are completed accurately and delivered with high quality and in a timely manner.

·         Order office supplies, submit and reconcile expense reports.

·         Completing expense reports, maintaining schedules, plan and coordinate events, ordering supplies/ goodies for the team.

·         Representing team and partner effectively with external stakeholders such as. space planning, travel and other executive assistants in the org.

Job Specification:

·      Relevant experience: 5-8 years or more.

·      Pleasant personality.

·       Excellent time management and organization skills, especially the ability to prioritize and multitask.

·      Well versed in kannada reading & with high quotient on kannada drafting, preparation of memos, letters and local correspondence.

·      Professional writing capabilities, including emails, memos, letters and other industry-related reports, documents and correspondence

·      Effective and professional communication abilities, including being able to communicate with all levels of employees, vendors and clients or guests.

·      Project management skills, like goal-setting, budget management and planning

·      Good computer skills, including basic troubleshooting skills and familiarity with word processing software for creating and contributing to spread sheets, drafting and sharing documents and creating engaging and informative presentations

·      In-depth understanding of the industry or office they work in.

·      Pleasant personality, approachable and pleasing attitude.

Salary as par with the industry standard.

Position : Executive Secretary

Reporting to : Managing Director.

Job Description:

Secretarial scope :

·      Management of complex calendars and scheduling, meetings, prioritization, large scale meeting coordination, conferences, webinar and circulate all meeting notes and track action items.

·      Maintain strong follow-up systems for timely completion of projects/assignments and keeping.

·      Interacting with high level internal/external executives and contacts requiring considerable direction and initiatives.

·      Closely working with Chief of Staff for quarterly updates on the projects/initiatives

·         Maintain contact lists, develop and maintain filing index and system

·         Provide general support to visitors.

·         Scheduling cost effective air/hotel/ground transportation. Create detailed travel itineraries (including smooth transitions between time zones). Coordinate with in-house travel agents and manage international as well domestic travel process.

·      Organizing, executing, and assisting with team activities and logistics (staff meeting agendas, all-hands meetings, quarterly on-sites/off-sites, and team social events).

·      Receiving and screening phone calls and redirecting them when appropriate recipient.

·         Disseminating memos, reports and other information to relevant team members.

·      Tracking and helping drive completion of key deliverables and following up on outstanding action items.

The admin job scope:

·         Communicating via phone and email ensuring that all administrative duties are completed accurately and delivered with high quality and in a timely manner.

·         Order office supplies, submit and reconcile expense reports.

·         Completing expense reports, maintaining schedules, plan and coordinate events, ordering supplies/ goodies for the team.

·         Representing team and partner effectively with external stakeholders such as. space planning, travel and other executive assistants in the org.

Job Specification:

·      Relevant experience: 5-8 years or more.

·      Pleasant personality.

·       Excellent time management and organization skills, especially the ability to prioritize and multitask.

·      Well versed in kannada reading & with high quotient on kannada drafting, preparation of memos, letters and local correspondence.

·      Professional writing capabilities, including emails, memos, letters and other industry-related reports, documents and correspondence

·      Effective and professional communication abilities, including being able to communicate with all levels of employees, vendors and clients or guests.

·      Project management skills, like goal-setting, budget management and planning

·      Good computer skills, including basic troubleshooting skills and familiarity with word processing software for creating and contributing to spread sheets, drafting and sharing documents and creating engaging and informative presentations

·      In-depth understanding of the industry or office they work in.

·      Pleasant personality, approachable and pleasing attitude.

Salary as par with the industry standard.

Position : Executive Secretary

Reporting to : Managing Director.

Job Description:

Secretarial scope :

·      Management of complex calendars and scheduling, meetings, prioritization, large scale meeting coordination, conferences, webinar and circulate all meeting notes and track action items.

·      Maintain strong follow-up systems for timely completion of projects/assignments and keeping.

·      Interacting with high level internal/external executives and contacts requiring considerable direction and initiatives.

·      Closely working with Chief of Staff for quarterly updates on the projects/initiatives

·         Maintain contact lists, develop and maintain filing index and system

·         Provide general support to visitors.

·         Scheduling cost effective air/hotel/ground transportation. Create detailed travel itineraries (including smooth transitions between time zones). Coordinate with in-house travel agents and manage international as well domestic travel process.

·      Organizing, executing, and assisting with team activities and logistics (staff meeting agendas, all-hands meetings, quarterly on-sites/off-sites, and team social events).

·      Receiving and screening phone calls and redirecting them when appropriate recipient.

·         Disseminating memos, reports and other information to relevant team members.

·      Tracking and helping drive completion of key deliverables and following up on outstanding action items.

The admin job scope:

·         Communicating via phone and email ensuring that all administrative duties are completed accurately and delivered with high quality and in a timely manner.

·         Order office supplies, submit and reconcile expense reports.

·         Completing expense reports, maintaining schedules, plan and coordinate events, ordering supplies/ goodies for the team.

·         Representing team and partner effectively with external stakeholders such as. space planning, travel and other executive assistants in the org.

Job Specification:

·      Relevant experience: 5-8 years or more.

·      Pleasant personality.

·       Excellent time management and organization skills, especially the ability to prioritize and multitask.

·      Well versed in kannada reading & with high quotient on kannada drafting, preparation of memos, letters and local correspondence.

·      Professional writing capabilities, including emails, memos, letters and other industry-related reports, documents and correspondence

·      Effective and professional communication abilities, including being able to communicate with all levels of employees, vendors and clients or guests.

·      Project management skills, like goal-setting, budget management and planning

·      Good computer skills, including basic troubleshooting skills and familiarity with word processing software for creating and contributing to spread sheets, drafting and sharing documents and creating engaging and informative presentations

·      In-depth understanding of the industry or office they work in.

·      Pleasant personality, approachable and pleasing attitude.

Salary as par with the industry standard.