About the role
- Create Purchase Orders (POs) in the ERP system (SAP/Oracle/ERP).
- Verify pricing, quantity, tax, payment terms, delivery schedules, and vendor details before PO release.
- Ensure POs are created within the defined turnaround time (TAT).
- Modify or cancel POs whenever required after obtaining approvals.
- Validate approved quotations and costing before PO creation.
- Check customer requirements against vendor quotations.
- Ensure correct HSN code, GST, unit of measure (UOM), and product description.
- Share Purchase Orders with vendors.
- Obtain PO acknowledgements from vendors.
- Follow up for order acceptance, delivery commitments, and dispatch schedules.
- Resolve discrepancies related to pricing, quantity, or specifications.
- Maintain accurate procurement records.
- Update ERP with order status and delivery commitments.
- Attach quotations, approvals, and supporting documents.
- Ensure proper documentation for audit purposes.
- Coordinate with Sales, Procurement, Finance, Warehouse, and Logistics teams.
- Escalate delays or issues affecting customer deliveries.
- Support purchasers in expediting urgent requirements.
- Follow procurement SOPs and approval matrix.
- Ensure company policies and statutory compliance are maintained.
- Maintain confidentiality of pricing and commercial information.
- Purchase Order accuracy (%)
- Purchase Order creation TAT
- Number of POs processed per day
- Vendor acknowledgement turnaround time
- Number of PO revisions due to errors
- Compliance with procurement policies
- Customer order fulfillment support
- Good knowledge of Purchase Order processing
- Basic understanding of procurement and supply chain operations
- ERP knowledge (SAP MM preferred)
- Strong MS Excel skills
- Good communication and coordination skills
- Attention to detail and analytical thinking
- Ability to work under pressure and meet deadlines
- Bachelor's Degree (, BBA, BE, MBA, or equivalent)
- 0–3 years of experience in Procurement, Supply Chain, or Purchase Operations
- Experience in B2B eCommerce or MRO procurement is preferred