HR Generalist

Designation: HR Generalist

Job Location: World Trade Centre, Kharadi, Pune

Employment Type: Full Time

Key Responsibilities:

1. Core HR Responsibilities

1.1 Employee Lifecycle Management

• Manage end-to-end employee lifecycle: onboarding to exit
• Conduct induction/orientation for new joiners
• Ensure proper documentation and employee file management
• Handle confirmation, probation tracking, and exit formalities

1.2 Recruitment Coordination

• Coordinate with hiring managers for open positions
• Schedule interviews and manage candidate communication
• Assist in offer rollout and pre-joining engagement
• Maintain recruitment trackers and MIS

1.3 Employee Engagement & Relations

• Act as a point of contact for employees at Chennai location
• Address employee queries, concerns, and grievances
• Drive engagement initiatives (festivals, team activities, CSR etc.)
• Support implementation of HR policies and culture initiatives

1.4 HR Operations & Compliance

• Maintain employee records in HRMS
• Ensure compliance with company policies and labour laws
• Support audits (internal / ISO / client audits)
• Manage attendance, leave records, and data accuracy

1.5 Payroll & Benefits Coordination

• Provide inputs for payroll processing (attendance, leaves, reimbursements)
• Coordinate with payroll team for discrepancies

2. Admin Responsibilities (Pune Office)

2.1 Office Administration

• Ensure smooth day-to-day office operations
• Coordinate with vendors 
• Monitor office cleanliness and workplace readiness

2.2 Facility Management

• Manage office infrastructure (workstations, meeting rooms, utilities)
• Coordinate maintenance and repair activities
• Ensure availability of office supplies and assets

2.3 Asset & Inventory Management

• Maintain records of IT assets, ID cards, access cards
• Coordinate asset allocation for new joiners and recovery during exits

2.4 Travel & Logistics Support

• Assist employees with travel arrangements (if applicable)
• Coordinate accommodation or guest house (if required)

2.5 Vendor Management

• Liaise with local vendors for admin services
• Track invoices and coordinate with finance for payments

3. Compliance & Policy Implementation

• Ensure adherence to company policies (POSH, IT, security, etc.)
• Support POSH committee activities and awareness
• Ensure statutory compliance applicable

4. Reporting & MIS

• Maintain HR dashboards and reports (attrition, hiring, attendance, etc.)
• Share periodic reports with HR Manager / leadership
• Ensure data accuracy and documentation readiness for audits

5. Stakeholder Management

• Work closely with:
• Business leaders / Delivery managers
• Recruitment team
• Finance & Payroll team
• Admin & IT support teams

Good to Have / Added Advantage

• Prior experience in APAC visa and immigration coordination will be an added advantage.
• Exposure to employee travel, work permits, business visas, immigration documentation, and coordination with immigration vendors across APAC countries will be preferred.
• Familiarity with visa/immigration processes for countries such as Singapore, Malaysia, Hong Kong, Philippines, Australia, and UAE will be an advantage.

Basic Skills & Requirements:

• MBA / MSW / PGDM in Human Resources or equivalent (completed)
• Strong communication and interpersonal skills
• Proficiency in MS Excel, MS Word, and basic HRMS systems
• High attention to detail with a strong willingness to learn
• Ability to manage confidential information with integrity
• Good knowledge of HR operations and labour laws
• Ability to handle employee relations independently
• Organizational and multitasking skills

Benefits

• Hands-on exposure to end-to-end HR Operations
• Structured training, learning, and mentorship
• Career growth opportunities within the HR function
• A professional, collaborative, and supportive work environment
• Medical insurance coverage for employees and dependents
• Life insurance and accidental insurance for employees
• 5-day work week (Work from Office)